What is a cloud-based POS system? A cloud-based POS system in Kenya is point of sale software that is offered for a recurring fee (for example monthly or yearly) and that is mobile thanks to data being stored in the cloud. Cloud Based POS Systems business models usually include a number of key services from ongoing updates to support and security.
1. The Monthly Fees Cover Almost Everything
When you decide to use a cloud-based POS system, you do not have to purchase software for a lump sum. All you have to do is pay a monthly or yearly subscription fee for the features and the services the system provides.
That can be a fraction of the cost required to acquire a traditional POS system. The monthly and yearly fee is usually more affordable than a large upfront sum.
PawaPOS is a cloud-based point of sale system starting at a low monthly fee with bulk pricing available for multiple store locations.
2. Support Is Included
Usually, when using POS systems, you will not have to pay extra for support services. Cloud based POS companies usually have a support team in place that can offer all the support you need on an ongoing basis, and at no additional cost. They can afford to do this because they can support your POS system remotely, which makes it easier to offer this support at no extra cost to the customer.
3. Updates Are Included
As we have seen, a traditional legacy POS system requires that you pay for updates on a regular basis. Whenever a new version is out, or new features have been added, you have to re-install or update the system. However, with a cloud-based POS system in Kenya, the updates are regularly done remotely on the entire system, and you usually do not have to pay anything more than your periodical subscription fee to enjoy these benefits. Additionally, you can always count on having an up-to-date system, and without having to make any effort to have a modern system developed for you.
PawaPOS is a modern system that is regularly updated by our development team. To learn more, contact one of our experts.
4. Lower Hardware Costs
As we have seen, a legacy POS system requires that you purchase special hardware such as servers. But with a cloud-based system, all you need are the basics such as computers, scanners, printers, and cash drawers.
These systems can even run effectively on modern technological devices such as tablets.
5. Better Security
As we explored in the previous section, legacy software presents a number of risks. However, thanks to its cloud structure, cloud POS systems are more secure.
If your computer stops working, or your hard drive crashes, or your server frys, you will never lose your data with PawaPOS because everything is stored in the cloud on protected, remote servers.
You will not have to make backups or worry about losing important information again.
Don’t forget to ask the right questions in order to choose the right point of sale system. Read “6 Tips for Choosing Point of Sale Software” for more info.
6. More Integrations for Lower Costs
Modern POS systems can offer integration with other parts of your business in a way traditional systems never could. For instance, with PawaPOS, you can connect the following services:
- eCommerce
- Marketplaces
- Accounting
- Warehouse Management
- ERP
- CRM
- Marketing
This means less labour would be necessary to keep track of inventory and other aspects of your business.
You can even use the system to handle advanced reporting and promotions. This should reduce the labour and the costs required to run these operations manually, which will be your only option if you decide to use a traditional Point of Sale system.
7. Reduced Hardware Operation Costs
Since you need less hardware to use a cloud-based POS system in Kenya such as PawaPOS, you should spend less money on hardware maintenance, and the fact that you should not need proprietary hardware or special equipment to run this system means that you will not have to spend more on power and other things necessary to keep this hardware running properly.
PawaPOS is a modern point of sale system connected to a variety of other software required in the retail business.
8. The Cloud POS Provider Bears Most Technological POS Costs
If you decide to use an older POS system, you will have to put security measures in place to ensure that your data is safe and secure. But with a modern POS system, that responsibility falls in the hands of the company providing the software you are using, which lowers your costs and also allows you to focus on aspects of your business that really matter to you.
As time goes by, technology keeps moving forward. This is one of the biggest cost burdens older POS system in Kenya users have since there will come a time when a system overhaul has to be done in order to take advantage of new POS technologies and features.
Users of new modern systems can avoid this problem entirely thanks to up to date software.
9. More Features for Less
Most legacy POS companies do not focus on building a relationship with their customers, at least not as much as modern Cloud Based POS systems. With legacy systems, the software vendor basically considers their business with the client over and done once the system is paid for and installed, until they create another version to sell to them afterward.
But with Cloud based POS systems in Kenya, the software provider has to have an ongoing relationship with the client since they get paid on a monthly basis under their subscription-based model.
For this reason, clients can easily find another company if the services they are getting are not up to par, which means players in this sector have to keep innovating to ensure that clients remain loyal to them. This results in regular upgrades to the systems at no extra cost to the client.
10. New Revenue Stream Opportunities
Having an up-to-date POS system can allow you to benefit from new revenue stream opportunities with the following options:
- Sell used products
- Rental
- Consignment
- Repair
- Buy-back
- Trade-In
You also have cross-selling opportunities, memberships, the ability to create and track promotions and more.
With PawaPOS, you will get a solid, highly advanced, modern POS system at an affordable price. You can go all out with this great piece of software that is supported by a dedicated team, and regularly updated. You can even manage multiple stores with PawaPOS.
